• Sponsorship
• Advertising
• Deadlines
• Partner Registration Form

Benefits of being a Conference & Expo Partner

• High profile name recognition among hundreds of NJ employers.
• Access to 700+ HR professionals, the decision makers and influencers you want to target are at this event.
• Opportunity to introduce and update attendees on your Company's latest offerings.
• Pre-Conference exposure with company logo on Conference & Expo web site and a link to your company web site.
• Ongoing exposure on the Conference web site.
• Exhibitor and Sponsors silent auction to drive traffic to your booth and/or to offer your organization recognition.
• Exciting sponsor events throughout the conference to draw attention to your message.
• NEW this year — Extended times for attendees to interact with sponsors/exhibitors!
• NEW this year — Complete list of all conference attendees!

Sponsorship Opportunities

Platinum Level – $8,000

• Preferred location in the front of the premier entry exhibit hall
• Four (4) full (two day) Conference registrations with meals
• Attendance for two (2) at Networking Cocktail Reception
• Recognition in the Conference Guidebook and back cover advertisement on the guide
• Recognition on Garden State Council • SHRM Annual Conference & Expo web site
• Company name and logo on all promotional mailings prior to the conference
• Company name and logo prominently displayed in the premier entry exhibit hall
• A brief introduction of your company's products/services at one of the keynote addresses
• Inclusion of a premium item in the Conference tote bag-Partner to supply the premium item
• Electronic list of 2008 attendees provided upon your attendance at the Conference
• Premier placement on the Post-Conference Web Pages including:
  
  
• A video advertisement on the Post-Conference Web Pages (must be supplied by the partner)
• Hyperlink to your company's web site
• Two (2) full color ads
• 35-word company description

Gold Level – $5,000

• Preferred location in the premier entry exhibit hall
• Three (3) full (two day) Conference registrations with meals
• Attendance for two (2) at Networking Cocktail Reception
• Recognition in the Conference Guidebook and a full page advertisement in the guide
• Recognition on Garden State Council • SHRM Annual Conference & Expo web site
• Company name and logo on all promotional mailings prior to the Conference
• Company name and logo prominently displayed in the premier entry exhibit hall
• A brief introduction of your company's products and services at one of the keynote addresses
• Inclusion of a premium item in the Conference tote bag-Partner to supply the premium item
• Electronic list of 2008 attendees provided upon your attendance at the Conference
• Premier sponsors placement on the Post-Conference Web Pages including:
  
  
• Hyperlink to your company's website
• Two (2) full color ads
• 35-word company description

Silver Level – $4,000

• Preferred location in the premier entry exhibit hall or the center aisle of the main exhibit hall
• Two (2) full (two day) Conference registrations with meals
• Attendance for two (2) at Networking Cocktail Reception
• Recognition in the Conference Guidebook and a full page advertisement in the guide
• Recognition on Garden State Council • SHRM Annual Conference & Expo web site
• Company name and logo on all promotional mailings prior to the Conference
• Company name and logo prominently displayed in the premier entry exhibit hall or main aisle of the exhibit hall (spaces 16-20 & 31-35)
• Electronic list of 2008 attendees provided upon your attendance at the Conference
• Select sponsors placement on the Post-Conference Web Pages including:
  
  
• Hyperlink to your company's web site
• One (1) full color ad
• 35-word company description

Bronze Level – $3,000

• Preferred location in the center aisle of the main exhibit hall
• Two (2) full (two day) Conference registrations with meals
• Sponsorship with recognition for an Ice Cream Social with premium placement on break table. (Partner to supply the premium such as a coffee mug)
• A full page advertisement in the Conference Guidebook
• Attendance for two (2) at Networking Cocktail Reception
• Mention and listing in 2008 Post-Conference Web Pages
• Electronic list of 2008 attendees provided upon your attendance at the Conference
• Registration: Two (2) full (two day) Conference registrations with meals are included (an additional fee will be charged for each additional attendee)

Basic Booth Sponsorships – $2,000

• Booth space (full ballroom exhibit hall) 8’ x 10’
• A full page advertisement in the Conference Guidebook
• Attendance for two (2) at Networking Cocktail Reception
• Mention and listing on the 2008 Conference web site
• 2008 Conference Attendee List

All Booths Include: (Regardless of Sponsorship Level)

• Pipe & Drape Booth, 8’ Tall Back Drape & 3’ Tall Side Drape
• One Topped and Skirted Table
• Two Chairs
• One Waste Basket
• One 7” X 44” Exhibitor Name and Booth Space Number Sign

IMPORTANT — Ads and Logo Deadlines

• Logos — Submitted within 2 weeks of order to be included in pre-conference marketing
• Ads — Due by August 31^st for best placement in printed materials and by September 8th to guarentee placement

Specifications for Conference Guidebook Ads, Logos, Artwork, and Photos for Web Site

• Ads: Portrait; Size 5.5 Inches Wide by 8.5 Inches Tall; PDF or Greyscale TIFF(.TIF); at least 300 DPI at 100%. Ad should be designed to convey your message in a format similar to a magazine advertisement.
• Logos: TIFF (.TIF) or Adobe Illustrator Vector EPS at least 300 DPI at 100%
• Artwork: TIFF (.TIF) or Adobe Illustrator Vector EPS at least 300 DPI at 100%
• Photos: TIFF (.TIF) at least 300 DPI at 100%
  
  When creating any artwork to be submitted for use in the Conference Guidbook, please keep in mind the size is 5.5 Inches Wide by 8.5 Inches Tall

Possible Additional Costs

Door Prize

NEW this year — Cyber Café Sponsorship – $3,000

• Two large signs with your organization's name and logo indicating Cyber Café Sponsorship
• Your organization's web site as the home page on all the Cyber Café computers
• A full page advertisement in the Conference Guidebook
• Attendance for two (2) at the Networking Cocktail Reception
• Mention and listing on the 2008 Conference web site
• 2008 Conference Attendee List

NEW this year — Pre-conference Reception Sponsorship – $2,000

Breakfast on Day One, Two, or Three – $2,000

• Your company's name and logo prominently displayed on signage in the breakfast area
• Your Premium Item placed on the Breakfast table (Partner to supply the premium item)
• Recognition in the Conference Guidebook and Post-Conference Web Pages
• Recognition on the Garden State Council • SHRM Annual Conference & Expo web site
• Electronic list of 2008 attendees provided upon your attendance at the Conference.

Lunch on Day One, Two, or Three – $3,500

• Your company's name and logo prominently displayed on a sign in the lunch area
• Your Premium Item placed on the lunch table (Partner to supply the premium item)
• The Conference moderator will recognize your company's sponsorship at the beginning of the lunch
• Recognition in the Conference Guidebook and Post-Conference Web Pages
• Recognition on the Garden State Council • SHRM Annual Conference & Expo web site
• Electronic list of 2008 attendees provided upon your attendance at the Conference

Evening Network Reception, Day One – $6,000

• Your company's name and logo prominently displayed on signage in the reception area
• Recognition in the Conference Guidebook and Post-Conference Web Pages
• Recognition on the Garden State Council • SHRM Annual Conference & Expo web site
• Electronic list of 2008 attendees provided upon your attendance at the Conference
• The conference moderator will recognize your company's sponsorship at the beginning of the reception

Conference Tote Bags – $6,000

• Your company's name and logo prominently displayed on signage in the reception area
• Recognition in the Conference Guidebook and Post-Conference Web Pages
• Recognition on the Garden State Council • SHRM Annual Conference & Expo web site
• Electronic list of 2008 attendees provided upon your attendance at the Conference
• The Conference moderator will recognize your company's sponsorship at the beginning of the reception

Conference Name Tags and Lanyard – $2,500

• Your company's name and logo prominently displayed on every Conference registrant's nametag
• Recognition in the Conference Guidebook and Post-Conference Web Pages
• Recognition on the Garden State Council • SHRM Annual Conference & Expo web site
• Electronic list of 2008 attendees provided upon your attendance at the Conference

Conference Notebook – $4,000

Media Sponsors – $600

• Pens
• Magnets
• Umbrellas
• Sun Glasses
• Clips
• Luggage Tags
• Beach Balls
• Lip Balms
• Bookmarks
• Letter Openers
• Beach Towels
• Health/Cosmetic Products
• Notepads
• Stick-On Notepads
• Sun Visors
• Other

Five Additional Sponsorship Opportunities – $1,500 each

• Listing in both the Conference Guidebook acknowledgement pages and the Post-Conference Web Pages sponsor page
• Two (2) full color pages of ad copy on the Post-Conference Web Pages
• Hyperlink to your company's web site
• 35-word company description
• Optional video clip is also available for an additional $500

Advertising Opportunities

Advertising Space for Conference Guidebook, Conference and Post-Conference Web Pages, Option I – $750

• One (1) Color Ad on confrence web site and post-conference web pages with a hyperlink to your company's web site.
• Electronic list of 2008 attendees provided upon your attendance at the Conference

Advertising Space for Guidebook and Post-Conference Web Pages, Option II – $650

• Full advertising page in Conference Guidebook
• Listing on Post-Conference Web Pages advertiser pages
• One (1) full color page of ad copy on the Post-Conference Web Pages
• Hyperlink to your company's web site
• Electronic list of 2008 attendees provided upon your attendance at the Conference

Premium Advertising Space for Conference Guidebook:

• Inside front cover – $650
• Transition Page (center placement delineates Conference detail from advertiser section) – $550
• Inside back cover – $650

Advertising Space for Conference Guidebook, Full page – $500

IMPORTANT — Ads and logos must be submitted within two weeks of order!

Specifications for Conference Guidebook Ads, Logos, Artwork, Photos

Exhibitor Rules and Regulations

1. Contract for Exhibit Space – The order of booths, assignment of space and the payment of the charges constitute a contract.
2. Assignment of space – Allocation of space will be made on a first paid – first served basis. Garden State Council • SHRM, Inc. reserves the right to change the assignment.
3. Payment for Space – Application/contracts must be accompanied by the full payment and mailed to the address listed on the Exhibitor Application by October 1, 2008.
4. Cancellation or Withdrawal – An exhibitor may cancel or withdraw from the 2008 Garden State Council • SHRM Annual Conference & Expo in writing on or before October 1, 2008 for a full refund. After October 1, 2008, no refund will be given.
5. Occupancy of Space – Set up time will be confirmed in Exhibitor Kit which will be mailed under separate cover. The exhibition officially closes no later than 3:00 PM on Tuesday, November 5, 2008.
6. Termination of the Contract – If the premises where the 2008 Garden State Council • SHRM Annual Conference & Expo is to be housed is destroyed or damaged, or the exhibition fails to take place as scheduled, is relocated, interrupted or discontinued, or access to the premises is prevented due to any strike, lockout, injunction, act of war, act of God, or emergency declared by any government agency, this contract may be terminated by Garden State Council • SHRM, Inc. In the event of such termination, the exhibitor waives any and all damages and claims for damages and agrees that the sole liability of the Garden State Council • SHRM, Inc. is to return payment in full.
7. Exhibitor's Representative – Each exhibitor organization must have at least one person acting as its representative with authorization to enter into service contracts necessary for the installation and removal of exhibits and the provision for which each exhibitor is responsible. All materials placed within an exhibitor's booth are the responsibility of the exhibitor. The exhibitor agrees not to sublet any of the assigned space as provided.
8. Exhibit Standards – Garden State Council • SHRM, Inc. shall retain the right to prohibit any exhibitor part of an exhibit that it does not deem suitable for exposition, or in keeping with the purpose of the Conference.
9. Liability and Insurance – Exhibitor agrees to protect, save or keep Garden State Council • SHRM, Inc. forever harmless from any damages or charges imposed for a violation of any law or ordinance by the negligence of the exhibitor, as well as strictly comply with the applicable terms and conditions contained in the agreement between the hotel and Garden State Council • SHRM, Inc. regarding the exposition premises. Further, the exhibitor shall at all times protect the board of directors of Garden State Council • SHRM, Inc. against and from any loss, damage, liability or expense arising from the exhibitor's occupancy of the exhibition space. Garden State Council • SHRM, Inc. will exercise great care to protect the exhibitor's property; however, by signing the contract, the exhibitor releases Garden State Council • SHRM, Inc. and the hotel from liability.
10. Safety – Fire regulations require that all display material used for decoration be flame proof. All electrical equipment including signage and lights shall be in good condition and be able to pass inspection by the Fire Marshall.
11. Shipping – The exhibitor agrees to ship, at its own risk and expense, property to be exhibited.
12. Electrical – There will be a charge by the hotel for the exhibitor's electrical needs. A form will be mailed upon receipt of the contract.
13. Responsibility – It is the responsibility of the exhibitor to be fully familiar with these rules and regulations.
14. Rights Reserved – Garden State Council • SHRM, Inc. reserves the right to refuse space to any potential exhibitor or advertiser.